If you are an advanced accounting user and have synced payment records, you don't have to worry about manually passing voucher entries for them. Whenever you make a payment record for payment received/made against an invoice/expense, the system will automatically create a voucher & pass the journal entries for the same.
(Need help with advanced accounting & syncing documents? read this help article.)
Let's see how:
Recording Payments
When you record a payment for an invoice/expense, you will have the option to select a ledger account in which you want to record it.
If you are just starting out, you will see only two ledger options - 1) cash a/c & 2) cash others a/c. You can also create ledger accounts for your different bank accounts from the accounts section in the sidebar (see how). All accounts created in the "Bank Accounts" or "Cash In Hand" category will show up in the dropdown above.
Payment records made before sync
If you have noticed, the "payment ledger" section was not available for you prior to activating advanced accounting features. so, what happens to the payment records made before the document syncing process is done?
Well, don't worry. the system will automatically create vouchers and pass journal entries for your older records as well. Depending on your "Payment Method" selected, payment ledgers will be created. For example, if the payment method was "Account Transfer", the respective ledger would be - "REF Legacy account transfer payment mode". so depending on the method selected, you will see your older entries in one of the below-given payment ledger accounts.
Viewing Payment Vouchers
To view the vouchers, just go to voucher books from the sidebar. Vouchers for payments made against expenses can be viewed under "REF Payment Voucher", and Vouchers for payments received against invoices can be viewed under "REF Receipt Voucher".
Passing Reverse Journal Entries For Payments
Whenever you remove a payment record from an invoice or expense, the system will automatically pass a reversing journal entry for the same.
To remove a payment record, go to Invoice > More > Remove Payment as shown below.
You can view the reverse journal entry from Voucher Books > Reversing Journal
In your voucher book dashboard, you can also see if the entry has been reversed or not.
Alternatively, you can also create Reversing Journal vouchers manually as well. See how>
Additional Resources
1. Introduction to advanced accounting on Refrens
2. What are account groups, categories, and types?
3. How to create, edit, and download account groups?
Read the help article here>
4. What are voucher books & voucher types?
5. How to create accounts (i.e. ledgers) and track ledger entries?
Read the help article here>