Refrens

Recording payments is a great way to keep track of all the payments you receive/make in an organized manner.

However, if you wish to remove the payment recorded on an invoice, you can easily do that with the Remove Payment option. Let’s see how -

First, go to the invoice from which you wish to remove the recorded payment. On the preview page, scroll down to the Invoice Payment Records Section. Here, go to “More” and click “Remove” as shown below:

(After removing the payment, if you still find the ‘Paid’ tag on the invoice, just refresh the page. It’ll be updated to ‘Unpaid’ tag.)

Alternatively, you can do that directly from the invoice dashboard. Just go to the respective invoice > click “More” > click “Remove Payment” as shown below:

(Similarly, after removing the payment, if you still find the ‘Paid’ tag on the invoice, just refresh the page. It’ll be updated to ‘Unpaid’ tag.)

Note that, if your invoices are synced with Refrens' advanced accounting suite, then recording and removing a payment on an invoice will have an effect on respective ledgers, voucher books, and accounting reports. Let’s see how -

A. Effect on Ledgers

Removing payment from an invoice will initiate reverse journal entry in the respective ledger accounts, i.e. your bank account will be credited, and the client account will be debited.

Image: Journal entries before removing payment

Image: Journal entries after removing payment

B. Effect on Voucher Books

You will find a reverse entry in the respective Voucher Books.

Image: Receipt Voucher Book before removing payment

Image: Receipt Voucher Book after removing payment

C. Effect on Accounting & Client Reports

Removing payment from an invoice will also have subsequent effects on your accounting reports (such as P&L, Balance Sheet, Accounts Receivable Payment Reports, etc.) as well as the client statements.