Refrens streamlines your GSTR-2B reconciliation process by automatically reconciling your GSTR-2B data with your books of accounts.

This helps you -

  • Identify invoices raised by vendors but not filed in their GSTR-1.
  • Spot discrepancies in your expense records.
  • Stay compliant and save on taxes.


Here’s how you can get started.

Step 1) Connect Your GSTN Account

Step 2) Fetch Your GSTR-2B Report/s From GST Portal

Step 3) Start Reconciling

To learn about Step 1 and Step 2, click here >


In this article, we will see how GSTR-2B reconciliation works on Refrens.


Getting Started with Reconciliation

Go to GST Reports > GSTR-2B Purchase Report and select "Reconcile Now" from the “Download Excel” dropdown:


You’ll see a pop-up where you can choose for which you want to reconcile your GSTR-2B:


Once selected, you’ll be redirected to your GST filing dashboard:



This dashboard has three key sections:

  1. Reconciliation Summary
  2. Vendor-Wise Summary
  3. Detailed View



Let’s learn more about each of these sections in detail. 


1. Reconciliation Summary

Here’s what your Reconciliation Summary page would look like:



1.1) Summary Table


The summary table categorizes your purchases/expenses into four reconciliation statuses based on how your GSTR-2B matches with Refrens data:

  • Complete Match: Documents that perfectly match between GSTR-2B and Refrens.
  • Partial Match: Documents that match partially but have small correctable errors.
  • Missing in Refrens: Documents present in GSTR-2B but not in Refrens.
  • Missing in GSTIN: Documents present in Refrens but not in GSTR-2B.


1.2) Summary View

The summary view gives a bird’s-eye view of discrepancies, showing mismatched documents, vendor details, and tax value differences. This helps you quickly identify gaps and prioritize corrections.



2. Vendor-Wise Summary


The vendor-wise summary shows reconciliation details for each vendor. It provides a clear picture of which suppliers need follow-ups. You can also download detailed vendor-wise reports using the “Download CSV” option.


3. Detailed View



The detailed view provides a document-wise and status-wise breakdown of your reconciliation. It categorizes documents into complete matches, partial matches, missing entries, and other discrepancies, making it easy to identify which documents require action.

By using this detailed breakdown, you can efficiently address errors, update records, and communicate with vendors to ensure seamless ITC claims and compliance.



Actions You Should Take Based on Reconciliation Status

  1. Complete Match

    • Action: No further action is needed. Use these matched documents to claim Input Tax Credit (ITC) in GSTR-3B.


  2. Partial Match

    • Action:
      • Identify discrepancies in mismatched fields (e.g., GSTIN, invoice number, taxable value).
      • Rectify errors by updating Refrens records or requesting suppliers to amend GSTR-1.
      • Reconcile again using the “Re-scan Documents” option after making corrections.


  3. Missing in Refrens

    • Action:
      • Verify with the supplier if the invoices in GSTR-2B are valid.
      • Add missing documents to Refrens and ensure all details match with GSTR-2B.
      • Follow up with suppliers to address invalid invoices or clarify discrepancies.

  4. Missing in GSTIN

    • Action:
      • Confirm with the supplier whether they filed the invoice in their GSTR-1.
      • Request the supplier to include the invoice in their next GSTR-1 filing or amend past filings.
      • Avoid claiming ITC until the invoice appears in your GSTR-2B to ensure compliance.


That's it! Reconciling your GSTR-2B with Refrens is super easy. In case you still have any questions or need any help, please feel free to reach out to us at care@refrens.com OR drop a message on chat support for quicker assistance.